Description

Position Overview

The Admissions and Recruitment Manager is responsible for the operational management of the School of Pharmacy's admissions pipeline and the execution of its recruitment strategy. This full-time, 12-month position includes designated in-person workdays, with offsite outreach recruitment needs and seasonal demands. Evening, weekend, and statewide travel are required based on the needs of the program.

This role serves as the primary point of contact for prospective and applicant students, coordinates admissions processes, manages communication workflows, and represents the School at recruitment events. The Manager plays a critical role in cultivating strong applicant pools, supporting prospective students from first inquiry through matriculation, and implementing recruitment activities that advance the School's enrollment goals. The position collaborates closely with, and under the guidance of, the Director for Recruitment and Admissions, as well as with faculty, staff, pre-pharmacy advisors, and campus partners to promote the School of Pharmacy and support the strategic goals of the program.

Job Description

45% - Admissions Management
The Manager oversees the daily operations of the PharmD admissions process and ensures a smooth, efficient, and student-centered experience for all applicants. Responsibilities include managing admissions workflows, coordinating communication, maintaining accurate data, and supporting the Admissions Committee.

Key duties include:

• Managing day-to-day admissions operations, including inquiry tracking, application coordination, file preparation, interview scheduling, decision workflows, and communication with applicants.
• Conducting transcript evaluation, prerequisite review, course exception submissions for review and verification of admissions requirements for applicants.
• Maintaining accurate and timely data within CRM systems and dashboards to monitor applicant progress and overall cycle metrics.
• Collaborates with the Admissions Committee and prepares applicant materials for faculty review.
• Provide advising and guidance to prospective and current applicants regarding admissions requirements, prerequisite coursework, and application competitiveness.
• Delivering constructive feedback to applicants seeking to strengthen future applications.
• Collaborate with Academic Affairs, KU School of Pharmacy Dean's Office.

45% - Recruitment Strategy & Outreach
The Manager implements recruitment initiatives and represents the School across a variety of campuses, community events, and organizations. This role is responsible for building relationships, supporting pipeline development, and coordinating and attending high-impact recruitment activities, such as building tours and pre-pharmacy club events.

Key duties include:

• Executing recruitment initiatives designed to meet enrollment goals, as directed by the Director of Admissions & Recruitment.
• Includes regular travel within Kansas and surrounding states and regional travel to support recruitment events and outreach activities.
• Representing the School at middle and high schools, college fairs, transfer institution programs, conferences, and community outreach events.
• Building and maintaining relationships with pre-pharmacy advisors, community partners, campus offices, and organizations to support recruitment and pipeline development.
• Planning and coordinating on-campus and virtual recruitment programs such as preview days, information sessions, applicant visit experiences, school tours, workshops, summer camp and early-engagement activities.
• Collaborating with School and University Communications to develop recruitment materials including brochures, presentations, digital resources, and event materials.
• Supporting the maintenance and updates of website content and CRM communication workflows.
• Collecting, tracking, and analyzing recruitment data to evaluate the effectiveness of initiatives and inform adjustments to recruitment strategies.

10% - Other Duties

• Assisting with School initiatives, special projects, and committee assignments as directed.
• Representing the School professionally in all interactions with students, families, advisors, partner institutions, and external stakeholders.
• Supporting operational needs and School-wide activities that align with the mission and goals of the School of Pharmacy.

Required Qualifications

1. Master's degree OR Bachelor's degree plus two (2) years of related experience in higher education, student services, recruitment, marketing, or a relevant discipline.
2. Demonstrated experience using database or CRM systems as evidenced through application materials.
3. Excellent written communication skills as evidenced through application materials.
4. Experience in student advising, recruitment, admissions, or a related student-facing role as evidenced through application materials.
5. Minimum of one (1) year of supervisory or team lead experience.

Additional Candidate Instruction

A complete application includes:

• Cover letter describing how you meet the required and preferred qualifications
• Resume/CV
• List of three (3) professional references

Incomplete applications will not be considered.

Application review begins Tuesday, August 18th. For consideration, please apply no later than Monday, August 17th.

Disclaimer

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and procedures and is the Title IX Coordinator for all KU and KUMC campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY. Reports can be submitted by contacting the Title IX Coordinator as provided herein or using the Title IX online report form and complaints can be submitted with the Title IX Coordinator or using the Title IX online complaint form.